RS Recruitment Services is assisting a large FMCG company to recruit a SECRETARY/PA   to be based in PINETOWN.

Purpose of position:

  • To provide a secretarial and support function to the Sales Manager, IT Executive and his team.

Applicants should be/have the following:

  • Matric certificate.
  • Tertiary diploma/certificate: Secretarial/office management.
  • At least 3 years of experience as a receptionist/PA.
  • Knowledge of IT Support/Helpdesk – an advantage.
  • Knowledge of SAP (creation of purchase orders) – an advantage.
  • Advanced level computer literacy skills – MS Office (Word, Excel, PowerPoint), outlook.
  • Possess excellent organisational and ability to work under pressure.
  • Good communication skills, well spoken, fluent in English – both written and verbal.
  • Strong interpersonal and customer care skills.
  • Ability to take accurate notes/message and typing up of those notes.
  • Must have impeccable telephonic and email skills.
  • Experience with itinerary planning – booking of flights, car hire etc.
  • Well-presented and neat at all times.
  • Self-motivated and takes initiative

 

Responsibilities – but not limited to:

  • Secretarial & PA duties to IT and Category Managers as well as administrative functions to their teams.
  • Manage IT and Category manager’s diaries (5 people)
  • Assist with administration matters
  • Schedule appointments and manage diaries effectively and efficiently
  • Co-ordinate and book all travel arrangements
  • Handle all incoming calls, e-mails and channel to the relevant person
  • Create purchase orders on SAP and follow up on payments from finance
  • Manage and update the supplier database for all Category Managers
  • Liaison with customers within central office and retail
  • Meeting and interacting in a friendly manner with clients.
  • AD hoc office duties.

 

Remuneration:

  • R15 000ctc depending on qualifications and experience.

 Please, only apply if you meet all the criteria for this position.

  • Send your CV in MS Word format.
  • Include a head and shoulders photo of yourself.
  • Complete the application form which may be sent to you.

If you have not been contacted within 2 weeks, please consider your application unsuccessful